With more and more businesses working remotely as well as needing to keep up with increasing customer demands, Microsoft 365 is a widely popular and effective solution. With cloud-based storage, impressive security and, most importantly, its design geared towards collaborative and effective communication, it is a scalable and attractive option for businesses both large and small.
Readily accessible files
Due to Office 365’s cloud-based model, businesses can save all their data through Microsoft’s secure cloud. This means they can be accessed from any location using any device with an internet connection. Being able to access all the apps and files you need when you’re not in the office is vital for companies that rely heavily on remote workers, a model increasingly adopted in a post-pandemic working environment.
In addition to be readily available, these files are given an additional layer of security by Microsoft 365’s top tier malware prevention, which scans incoming files and emails to check for suspicious content or malicious intent. Office 365 ensures a seamless and stress-free approach to working online.
Communication
Microsoft Teams is one of the most powerful technologies in Microsoft 365’s armoury. It is a collaboration centre that brings together all your team’s chats, meetings, files, and apps, making it easier to communicate and track group projects with co-workers, customers, and suppliers. Thanks to the cutting-edge co-authoring tools provided by Teams, employees can share and edit your files in real-time, enabling them to work more efficiently and collaboratively.
Microsoft 365 also keeps communication centralised and simple across Skype and Outlook. Businesses can have conference calls and meetings with employees and external agencies from anywhere in the world, so can always work together regardless of location or time difference. Teams also has an instant messaging feature where users can post comments and upload files at the same time, which further facilitates intra-business collaboration and document editing.
Controlled finances
Office 365 is billed per user, per month, much like a subscription. The price of each licence is determined by the amount of flexibility selected for the company. The cost of each licence is determined by multiple enterprise tiers, which contain different applications and products. This model is ideal for small business, who are then able to decide what package will suit their needs without paying extra for unnecessary applications. Paying per user each month ensures a consistent level of spending and, importantly, with Microsoft 365 upgrades are already included in the price of your licences, so there are no hidden fees, and you benefit from constant fixes and improvements to your system.
Centralised and remote collaboration
Through collaboration features, Microsoft 365 allows you to share mailboxes, calendars, contacts, and modify documents in real time. The sharing calendars feature in Exchange also allows you to know which people in the business are available when, allowing you to arrange meetings that are convenient for everyone: with Microsoft 365, the only thing you’ll have to work around are people, not your technology.
Another important tool for facilitating a collaborative workspace is SharePoint. Any staff member may view and work on documents saved here, and they can be shared via email as a link. Multiple users may simultaneously edit documents saved in SharePoint, making co-authoring simple. Thanks to identifying flags, you can see who’s in the document at any time and even where they’re working.
How can we help?
At Corona IT Solutions, our team of experts are able to take you through how Microsoft 365 could benefit your business, set you up and provide on-going support.
